Job Description

A well-established organization in the construction industry is seeking a Project Administrator for its Denver, Colorado sales office. This role plays a key part in the lifecycle of customer contract administration, ensuring accuracy and compliance throughout the process.

The organization is committed to operational excellence and supporting employees through a comprehensive benefits package and opportunities for professional growth and community involvement.

Benefits

The company offers a competitive benefits package, including:

• Medical, dental, and vision coverage
• Retirement plan with employer contribution
• Short- and long-term disability coverage
• Life and supplemental insurance programs
• Paid time off (PTO)
• Paid family leave for eligible employees
• Paid holidays
• Opportunities for community involvement and volunteerism

Key Accountabilities / Responsibilities

• Coordinate the administration of sales contracts and associated documentation from initiation through completion, including warranty/service phases
• Process customer invoices, amendments, addendums, and change orders in accordance with internal policies and procedures
• Maintain accurate and up-to-date records of contractual agreements
• Communicate regularly with internal stakeholders to ensure contract updates and project details are shared accurately and in a timely manner
• Distribute incoming project documentation, contracts, subcontracts, and modifications to appropriate internal team members
• Review project progress and schedules to ensure billing and invoicing are processed accurately and on time
• Maintain customer files, including setup documentation, bonds, and insurance records
• Coordinate month-end financial reporting to ensure accuracy and compliance, including tracking cost and revenue data
• Collaborate with internal teams and external partners to resolve project-related issues
• Review project documentation for completeness and accuracy
• Process project paperwork and change orders, ensuring costing and accounting information is accurate
• Maintain project logs for ongoing and upcoming work

Required Qualifications / Education / Experience

• Bachelor's or Associate degree in Business, Construction, or a related field preferred (relevant experience may be considered in lieu of a degree)
• Minimum of 2 years of experience in sales or contract administration, ideally within construction, logistics, or a related industry
• Ability to work in a fast-paced, team-oriented environment and adapt to changing project timelines
• Proficiency in Microsoft Office Suite; experience with systems such as SharePoint, CRM platforms, or ERP systems is a plus
• Strong attention to detail with excellent organizational, communication, and time management skills
• Self-starter with a process-oriented mindset

Additional Information

The company is an Equal Employment Opportunity (EEO) employer and is committed to providing reasonable accommodations to applicants as needed. The organization maintains a drug-free workplace and participates in employment verification programs as required by law.